Internship - Accountants

    DMMSI is looking for an ambitious Junior Accountant to provide support to the financial department by managing daily accounting tasks. You will be part of a team of professionals working to maintain order and transparency for the company’s finances. Preparing financial statements and reporting are a large part of the junior accountant’s day-to-day work. The ideal candidate will be well-versed in accounting principles and able to work comfortably with numbers and attention to detail.


    Type: Part Time - Employee

    Salary: $33.00 per hour - 20 hours a week

    Open Positions: 2


    Responsibilities

    • Post and process journal entries to ensure all business transactions are recorded

    • Update accounts receivable and issue invoices

    • Update accounts payable and perform reconciliations

    • Assist in the processing of balance sheets, income statements and other financial statements according to legal and company accounting and financial guidelines

    • Assist with reviewing of expenses, payroll records etc. as assigned

    • Update financial data in databases to ensure that information will be accurate and immediately available when needed

    • Prepare and submit weekly/monthly reports

    • Assist senior accountants in the preparation of monthly/yearly closings

    • Assist with other accounting projects

    • Ensure semi-monthly payrolls are processed in a timely and accurate manner.

    • Check non-exempt personnel time sheets utilizing an electronic time and attendance software product for compliance with policy, state and regulatory requirements.

    • Reviews computed wages and corrects errors to ensure the accuracy of earnings. Ensure that all changes to payroll are processed correctly.

    • Taxable fringe benefits administration i.e., group term life insurance, monthly parking, and HSA reporting.

    • Maintain accurate payroll records and employee files, including manual check log and reconciliation of payroll account

    • Works closely with Benefits Manager to ensure accurate benefit deductions and record keeping.

    • Administer the 401(k) plan by assisting with employee questions and concerns and ensuring accurate and timely contributions are made to the 401(k) administrator.

    • 401(k) annual financial and actuarial information reporting and compilation of data specs. for 401(k) testing.

    • Unemployment claims administration, responding to claims filed, EDD court appearance(s) in response to contest claims.

    • Review and audit master file and pay data entries, YTD totals, and file amendments.

    • Prepare various payroll and management reports, journal entries, workers compensation and reconcile quarterly payroll taxes.

    • Will handle all garnishments, deductions, and vacation/sick accruals.

    • Answers inquiries regarding employment verification. Reconciles payroll bank statements and reviews the accuracy of payroll deductions to payroll output documents.

    • Respond to employee inquiries and requests regarding payroll matters.

    • Process manual checks as requested by Human Resources or Accounting.

    • Maintains client confidence and protects operations by keeping information confidential.

    • Cross-trained in benefits administration and back-up to Benefits Manager.

    • Perform other duties and special projects as requested by management.


    Required skills

    • AA or Bachelor’s Degree in Business, Accounting or equivalent work experience

    • 2-3 years of experience in a law firm or professional services environment; experience in payroll operations

    • Experience with ADP

    • Advanced computer skills; proficient MS Office

    • Typing and accuracy of 70-80 wpm

    • Excellent time management skills

    • Ability to listen, communicate (written and verbal), excellent grammar, spelling and proofreading skills and follow-up effectively with all staffing levels and clients/customers

    • Excellent organizing abilities

    • Great attention to detail

    • Ability to work independently, self-starter, energetic


    Physical Demands: The physical demands described here are representative of those that must be met by any applicant to successfully perform the essential functions of this job. While performing the duties of this job, this position is regularly required to communicate with and receive communications from DMMSI interns, contractors, employees, and vendors/clients in real time using online and other electronic media.


    Location: Pasadena/Azusa Area.

    Additional Notes: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the contractor for this job. Duties, responsibilities and activities may change at any time with or without notice.

    DMMSI is an Equal Opportunity Employer.


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